Application Tracking System is a software that collects and organizes applications with matching job requirements. Here we will understand how an application tracking system can help recruiters with the hiring process and make it more precise, efficient, and scalable.
You probably already know about applicant tracking systems if you work in HR or in the recruiting industry. With technology, the hiring process becomes easy and with the help of resume parsing, which is part of the application tracking system it becomes more precise. 70% of large companies currently use ATS, and 20% of small and medium-sized businesses are also using ATS.
Using a resume parser AI for hiring can be a comprehensive resource that can streamline and make hiring easy and effective. From interview scheduling to automated emails, the best application tracking system can offer a variety of capabilities that can help hiring managers find, hire, and retain the best candidates. Let’s delve deeper and learn more about application tracking systems.
Table of Contents
What is an applicant tracking system?
Recruiters, hiring managers, and recruiting teams use applicant tracking systems to coordinate and expedite the entire hiring process. ATS is a digital gatekeeper that assists you in locating, attracting, screening, and employing the most qualified applicants for job postings. Here are the 5 main tasks an ATS can perform:
Resume Filtration:
Using applicant tracking systems for resumes is like having your assistant. This tool effectively scans resumes and picks out the best match for your criteria or job description. It can effectively match job skills, education, or experience.
Candidate Ranking:
With an application tracking system software, you can effectively rank candidates based on how well the candidate fits the job description, thus saving you time and effort.
Tracking Applicants:
The ATS AI resume parser always keeps track of the hiring managers so that the candidates always stay in the loop.
Improving Collaboration:
Collaboration is better than before. You may work effectively with your team members by exchanging notes, offering feedback, and working together.
Ensures compliance:
This function serves as your safety net, making sure that you always abide by the rules when it comes to hiring, so you can concentrate on selecting the best applicant.
What tasks can ATS handle?
One kind of recruiting software that expedites the hiring process from start to finish is an applicant tracking system (ATS). Typically, an ATS jd matching manages the following hiring duties:
- Posting job opportunities on several job boards.
- Keeping candidates informed.
- Storing application data.
- Vetting applications to find possible matches.
- Storing internal candidate notes in a single database.
- Generating data-driven hiring process insights.
- Encouraging cooperation among hiring managers, recruiters, and additional stakeholders.
Both recruiters and candidates should find the hiring process more efficient with the help of these features. The net hiring score can be raised and the recruiting budget kept more affordable with the best application tracking system.
What are the benefits of using ATS?
Using an ATS is beneficial and important in many ways. First of all, applicants now anticipate a smooth application process and a favorable candidate experience from companies—features that the majority of applicant tracking systems offer. Second, an applicant tracking system (ATS) automates and expedites the hiring process for recruiting members who are involved in it, including recruiters, hiring managers, and approvers. Last but not least, an applicant tracking system (ATS) offers a database of information for later use, such as when a former applicant applies for a new position, or it can be a tool to find possible prospects among applications for earlier job postings. There is a wide range of AI resume parser tools available, like HireLakeAI, Zoho Recruit, Jazz HR, and more.
The following features and advantages of an applicant tracking system (ATS) are intended to streamline and expedite the hiring process:
- Hiring managers can save time and effort by using job descriptions with AIJD matchers that are already written for one role to cover another.
- It can post and manage job postings on the company’s internal and external career pages, as well as on other job boards like Indeed and Monster and social media platforms like LinkedIn.
- It keeps track of new applicants and potential candidates for upcoming positions in a database.
- To provide a single view and profile of every candidate, it compiles data about them, including correspondence and positions they have previously applied for.
- Additionally, it could be useful to rate and filter candidates by performing a preliminary scan to identify those who best fit the job requirements.
- Additionally, it may be configured to send out reminders for interviews, automate responses, and notify database members of new job positions.
What ATS tool is preferred by the company?
You must follow these five steps when you are choosing the right ATS tool:
1. Accessing Your Needs:
Any decision-making process should begin with identifying the demands of your business. Commence this method by jotting down every prerequisite that comes to mind that will enhance your hiring procedure. Make sure you work together with your recruitment team and other stakeholders from across the organization, such as hiring managers. Simple surveys sent by email or via an online tool that can provide you with valuable information about what your organization as a whole believes is lacking from an ATS platform.
2. Setting Budget
By now, the majority of ATS platforms’ regular pricing models should be familiar to you. An ATS provider will usually charge on an active job basis, or cost per job. For every job opening you process and advertise during the year, you are charged a set amount. You should also take into account any potential expenses for maintenance and customer service. Enumerate all possible expenses, specify your spending limit, and then compile a list of essential features and KPI enhancements required to meet your ROI goal.
3. Review Alternatives
When you are first researching ATSs, you need to analyze all your ambitious objectives. Fortunately, you may find a wealth of online tools to assist in narrowing down to the most promising platforms. Various tools like Capterra, TrustRadius, and G2Crowd. All these tools may help you in offering insights on comparing tables, in-depth analysis on performance and dependability, and getting a thorough review.
4. Try out your choices
After you’ve narrowed down your selection of ATS platforms, you want to ask the providers to arrange for an extensive, feature-rich trial of each. To assess how effectively the platform fits into your workflow and how successfully your team is utilizing the new tool, you and your team will be able to evaluate it in an actual work environment.
5. Start now
After deciding on an ATS software platform, it’s time to collaborate with the ATS provider to build up your recruitment and IT departments. Make sure your staff is involved at every level as you work with the provider to complete the implementation and onboarding process. After the platform is completely operational, you should keep an eye on how your team uses it to gauge things like usability, process enhancements, and overall hiring outcomes.
What Future ATS Holds?
Application tracking systems are the tools that will match the pace of change and demand in the workforce. The systems will continue to evolve with more innovation and offer the best features to streamline the process of hiring and other related tasks.
Adaptable and mobile-first
Your ATS software needs to be versatile and adaptive in order to satisfy the ever-changing needs of a workforce that is made up of different generations. Top applicants expect smooth, mobile-only interactions, and ATS industry leaders are catering to their needs by meeting them where and when they search and apply—on their phones. So, applicant tracking systems (ATSs) are getting better in terms of their searchability, offering live chat assistance or using bots to answer frequently asked queries.
Enriching user experience
To redefine AI hiring solutions, the use of ATS tools like HireLakeAI is a must. These tools are becoming more intuitive, simpler, and have the ability to automatically scan resumes to schedule interviews. It will offer recruiters a more seamless experience and let them perform every task automatically in order to streamline task management.
A more fulfilling user experience
The candidate journey will continue to be improved and optimized by applicant tracking system software. Prospective employers will continue to be drawn to features that are more user-friendly and straightforward, such as self-service interview scheduling, resume data extraction from resumes, and more. A more seamless experience in task management and job advertising would also assist recruiters using ATS tools.
Enhanced capacity to use social media sites
To find top-tier passive and active candidates and to assist businesses in developing a strong social brand, applicant tracking systems (ATSs) will become increasingly fully integrated with social media.
Conclusion
Using an applicant tracking system can attract candidates for job openings. ATSs are critical for streamlining and automating your hiring process as well as for enhancing your daily productivity. They also contribute to improving hiring outcomes, lowering burden, and increasing the candidate experience.
There are many ATS tools available in the market, but you need to consider what type of ATS application tracking system goes well with your organizational needs. HireLakeAI is one of the simplest ATS tools that will streamline, process, and implement your hiring goals swiftly and effectively. To know more about how this tool can enhance and simplify your hiring process, get in touch with our experts.
FAQs
What is an Applicant Tracking System (ATS)?
An Applicant Tracking System (ATS) is a software application used by recruiters and hiring managers to manage the recruitment process. It helps in collecting, sorting, and filtering resumes and applications.
What is an ATS used for?
An ATS is used to streamline the recruitment process by organizing candidate information, screening resumes, tracking interview processes, and managing communication with applicants.
Is ATS an AI?
An ATS may include AI features, such as resume parsing and candidate ranking, but it is not inherently an AI system. It’s a software tool that can leverage AI to enhance recruitment efficiency.
What is ATS full form?
The full form of ATS is the Applicant Tracking System.
Why is ATS used in recruitment?
ATS is used in recruitment to automate and streamline the hiring process, making it easier to manage large volumes of applications, improve candidate screening, and reduce time-to-hire.
How to pass an ATS resume?
To pass an ATS resume, use a simple and clean format, include relevant keywords from the job description, avoid images or graphics, and save your resume as a .docx or .pdf file.
Which is the best applicant tracking system for small businesses?
Some of the best ATS for small businesses include BambooHR, Workable, HireLakeAI, and Breezy HR, as they offer user-friendly interfaces, affordability, and essential features tailored to small teams.